SCOPE AND PURPOSE
Revised August 2019
The Police Oversight Committee serves as the principal institutional channel of communication between members of the university community and the University of Texas Police Department (UTPD). The focus of the committee's work varies from year to year as different issues arise, but the consistent task is to ensure that the policies, practices, and operations of the UTPD promote the security and safety of the university community effectively, in ways that are respectful of our constitutional rights and consistent with the core values of the university.
The committee looks into issues and concerns referred to it or which it identifies. Any member of the university community, acting personally or officially, may submit a matter for the committee's consideration. However, the committee is not intended to be a substitute for the established means for handling formal grievances or complaints. When appropriate, the committee is expected to refer concerns to the proper channels for fmmal consideration and action. The receptivity and effectiveness of those channels is within the committee's purview.
The committee is appointed by and repmis to the president. As needed, the committee can communicate to the president in special repmis any concerns, problems, or recommendations it has. And it can expect to meet with the president if warranted. The committee also may communicate with the leadership of the UTPD and may respond as appropriate to any party who submits a concern to the committee. At the conclusion of the academic year, the committee will submit a brief repmi to the president. The repmi should include a summary of the matters on which the committee focused, conclusions reached, and recommendations for consideration by the president and/or the committee appointed for the following year.
Membership on the committee shall be representative of the university community, and shall consist of:
- Three general faculty members chosen by the president to serve three-year staggered terms. Each spring, the Faculty Council shall submit at least two nominations for each vacant seat for the president's consideration.
Each spring, the president shall select a faculty member on the committee to serve as chair. The term for a chair is one year and begins on the first day of the academic year. A chair serves until a successor is appointed by the president.
- Three students chosen by the president to serve a one-year term. Each spring, the incoming student government president and the dean of students shall each submit at least three nominations from which the president will appoint three students to serve on the committee.
- Three staff representatives chosen by the president to serve three-year staggered terms. Each spring, the Staff Council shall submit at least two nominations for each vacant seat for the president's consideration.
The term of each appointment begins on the first day of the academic year for which an appointment is made and continues until a successor for that seat is appointed.
Ex officio members appointed by the president shall serve at his or her discretion and for an indeterminate term. Ex officio members shall include the chief of police, senior vice president and CFO (or a designee), vice president for diversity and community engagement (or a designee), and the dean of students (or a designee) . The president may appoint others to serve on the committee as ex officio members.
The president's office shall provide administrative support to the committee.
Note: Historically, the committee has met three to four times over the academic year. However, the frequency is at the discretion of the committee. The committee may hold one public forum each year to solicit campus input.